[DETA] Allround Marketing and Communications Officer ad interim

Your responsibilities as a [DETA] Allround Marketing and Communications Officer ad interim

Job Summary

• Provide full administrative support to members of the Leadershipteam, maintaining a high professional standard of communication with all internal and external contacts;
• Act as central administrative point of contact, as needed, judging priorities and ensuring the delivery of a high level of service;
• Key high profile support for Corporate senior executive guests and events.

Key Responsibilities

The Allround Marketing and Communications Officer will be responsible for:

• Diary Management: actively manage and implement effective day-to-day diary organization; ensure scheduling of timely updates and weekly briefings; communicate and liaise with other LOBs as required; and actively support daily time management between meetings;
• Meeting Management: plan and schedule all internal and external meetings; facilitate agenda creation and distribution; and work with internal catering company to provide catering (within budget) when required;
• Travel & Accommodation: manage travel, transport and accommodation requirements including itineraries and bookings and finance administration afterwards for the Marketing & PR & Communications team. Ensure all bookings are made within budget and in line with TWDC Travel & Expense policy;
• International Executives Support: coordinate and facilitate senior executive visitors to Benelux, ensuring appropriate on-ground support and itinerary is in place;
• Event Assistance: support internal events (i.e. Conferences, EMEA and International Town Halls, networking events, etc.), coordinating venue management, catering & suppliers, equipment, AV/Tech, room layouts, agendas and delegate packs, and handling of attendee queries and event troubleshooting. Assist with PR administration (PO, vendor process, creating intern vacancies, assisting with intern recruitment process);
• Expenses: collate and file all expenses accurately and within required time-frame; and ensure all technical training in support of the above is completed and refreshers attended where required;
• Office Management: manage TWDC administrative systems (e.g. SAP, GSS, Workday, Coupa); support leadership with miscellaneous tasks; and liaise with staff, suppliers and clients, as required. Process Purchase Orders, Receipting, Invoicing and other SAP related matters across departments. Purchasing as required via P-card process and recording and tracking spend data using excel spread sheets.

We are looking for a professional with

Experience & Skills required

• Preferred working knowledge of SAP/Workday/Concur and other associated administrative systems;
• Experience working in a fast-paced, large multi-national organization;
• Ability to proactively support multiple stakeholders;
• Effective at building relationships and establishing trust internally;
• Experience working discretely with sensitive and confidential information;
• High proficiency of Dutch Language.

Competencies required

• Analytical agility, combining detail-orientation and big picture understanding of data;
• Outstanding bias for action;
• Ability to influence, navigate and build trust in a complex organization;
• Culture and team builder – outstanding people management skills;
• Ability to work well with ambiguity;
• Comfortable working in a fast-paced environment;
• Ability to remain calm, focused and effective when faced with high-pressure situations or adversity.

The organisation and team

About The Walt Disney Company
The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise with the following business segments: media networks, parks and resorts, studio entertainment, consumer products and interactive media. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

Our belief
It is TWDC’s belief and culture that Building a diverse and inclusive workplace is key to creating world-class entertainment and experiences that reflect our audiences around the world. Disney managers are responsible for assessing new talent and making hiring decisions and will have an opportunity to make a significant and positive impact in ensuring our hiring practices are truly inclusive, and equitable recruitment practices are key to our success.

Remuneration and Benefits

• Het is een tijdelijke opdracht van 32 uur per week;
• Startdatum: z.s.m;
• Opdrachtduur: 4-5 maanden;
• Deze opdracht kan alleen ingevuld worden op basis van detachering;
• Standplaats: Amsterdam (Hybride).

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Hours

32 uur per week.

Status

Open.